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Mar 03, 2010

Meet and Greet

The topic is about organizing a fun and supportive meet-and-greet event for ostomates and their families. The idea is to create a space where people can connect, share experiences, and enjoy some time together. Here are some of the key points and suggestions for making this gathering a success:

- Venue Idea: Consider hosting the event at a large campground, perfect for those who love the outdoors and want to stay in tents or RVs. Alternatively, a motel or hotel could work well if camping isn't feasible.

- Commercial Angle: Invite companies like Hollister and ConvaTec to set up display tents. They can showcase new products, clothing, and offer free advertising for the ostomy community.

- Activities: Plan for activities such as sharing personal stories, enjoying stand-up comedy, and general socializing to make the event lively and engaging.

- Call for Help: Volunteers are needed, especially those with experience in travel, driving, or event planning, to help coordinate the logistics of the gathering.

- Accommodation Options: Combine camping with nearby affordable motels, hotels, or cabins to cater to both outdoor enthusiasts and those who prefer more comfort.

- Location Suggestions: Consider neutral or central locations like the US/Canada border, Las Vegas, Vancouver, Clemson, Switzerland, coastal Australia, or even member backyards.

- Event Structure Ideas: Plan one to two years in advance to secure venues and allow attendees to budget and prepare. Label the event as a "family reunion" to attract sponsorship and media attention.

- Sponsors: Potential sponsors could include Hollister, ConvaTec, Edgepark, and Parthenon. They might help fund food, meeting rooms, product demos, and provide free samples.

- Breakout Groups: Organize smaller groups for practical discussions and include informal social activities like campfires, fishing, kayaking, and comedy sets.

- Cyber-Camp: For those unable to travel, consider hosting online video chat sessions so everyone can participate.

- Special Considerations: Ensure easy access to proper bathrooms or private facilities. Provide medical and travel information for attendees with specific health needs. Remind campers about wildlife safety and encourage early preparation of travel documents for cross-border events.

- Organization Roles: A central coordinator or small committee is needed to decide on the location, date, lodging, sponsorship outreach, registration, and activity schedule.
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